Club By Laws

Club By-Laws

INTRODUCTION
The Town of Wallkill Soccer Club, shall be referred to in brief as "TOWSC". Herein called the Organization, is a not-for-profit organization.

ARTICLE I: MISSION
The Club is organized and operated exclusively for the purpose of teaching the techniques and rules of soccer to children of our community and neighboring areas. To develop the soccer skills of the children, to expand their parents knowledge of the sport, to instill the essential elements of sportsmanship and fair play among the children, coaches and parents, and to provide physical conditioning for the children. The Club works with the Town of Wallkill. This Club will not discriminate against any person on basis of sex, color, or religion. Further, no part of the net earnings, if any of this Club should be used for the benefit of any individual nor will the Club be operated contrary to any federal, state, or local law.

ARTICLE Il: DEFINITIONS
The following terms used in the Bylaws are defined as follows:
BOARD Means the Board of Directors of the Organization.
BYLAWS Means the Bylaws of the Organization.
MEMBER Means any parent or guardian of currently active registered players and any adult currently active in the club. Membership is automatic with the acceptance of prepayment for subsequent fiscal years will result in membership being deferred until the beginning of the fiscal year being paid for.
ORGANIZATION Means the Town of Wallkill Soccer Club, Inc. or TOWSC.
TOWN BOARD Means the Town of Wallkill Board.
 
ARTICLE Ill: CLUB PROGRAMS
The Organization consist of three soccer programs as defined below:

Instructional/House:
The mission of the Town of Wallkill Soccer Club's Instructional / House League is to provide the children of the Town of Wallkill and the surrounding communities with a place to learn and play the game of soccer. Players are separated into various divisions according to age. They are provided with age appropriate training in the basic skills of soccer. These skills are reinforced through the playing of "small sided" soccer matches. The emphasis is always on FUN! Additionally, the Instructional / House League serves as the primary environment where potential participants in the more competitive Travel Program can be identified and developed. 

Challenger:
A program designed for children with Special Needs to learn and play the game of soccer.  A fun place for all kids with developmental or other disabilities between the ages of 5 and 18 years old are welcomed to participate.  You do not have to live in the Town of Wallkill to participate.  The goal of this program is to afford all children the opportunity to learn the game of soccer, to interact with other children and have FUN while playing soccer!   

Travel:
The Town of Wallkill Soccer Club's Travel Program provides an opportunity for more experienced and skilled players to participate in a higher level of competition than the House / Instructional League. Players who are willing to commit to a schedule of weekday practices and advanced soccer training are placed on age appropriate teams that represent our club in matches played against teams from other clubs.

TOWSC Premier Program:
A high level, competitive game of soccer, extensive travel involved. Acceptance into the TOWSC Premier Program determined by the following:
  • Under 13 and above age groups (Boys and Girls)
  • TOWSC Premier Criteria (Appendix A)
  • ENYYSA Premier Acceptance Criteria
  • TOWSC Board Approval
      After first year of TOWSC Premier Program acceptance, must play in a Premier sanction league as indicated below:
    • ENYYSA Premier
    • Region One Premier
    • USL Y-League
    • MAPS
    • US Club Soccer Association sanctioned league
        If no age group available in either of the leagues mentioned above, then must play in a USYSA sanctioned Division One league and meet League performance criteria mentioned in Appendix A.
        The TOWSC Board will review, evaluate and approve or disapprove all Premier applications annually during the April timeframe.
        All Premier teams will operate the College Showcase Tournaments.  
        If no Premier teams exist then the Club will operate and/or appoint team(s) to operate the College Showcase(s).

        ARTICLE IV: THE BOARD OF DIRECTORS
        Section 1:The Board of Directors shall consist of the directors and officers of the Organization.

        Section 2:Except as otherwise required by law or provided by these bylaws, the entire control of the Organization and its affairs and property shall be vested in the Board of Directors. However, the Board cannot borrow money in the name of the Organization nor can it act in a manner contrary to the policies of the Town of Wallkill or public laws,

        Section 3:Meetings of the Board shall be held monthly during the soccer season and at such times as the Board may determine. At Board meetings, five (5) of its members shall constitute a quorum.

        Section 4:The exclusive authorities to create, continue, or terminate committees of the Organization (other than the Nominating Committee and Government Appropriation Committees) shall be vested in the Board of Directors.

        Section 5:The Board may adopt reasonable rules or order for the conduct of the meetings of the Organization, and with reference thereto on procedural questions upon which no rules have been adopted, the ruling of the President will be final.

        Section 6:The Board shall, prior to the start of a new Fall season, adopt an operating budget for the approval by the members of the Board. Upon the adoption end approval of the budget, the Board shall be bound by the same and shall not vary by more than ten percent (10%) of the total amount of thereof without having called a special meeting of the Organization to approve variations.

        Section 7:The President of the organization shall have sole responsibility to veto any Board decision that does not comply with the clubs mission, vision, and by-laws.

        Section 8:The Board may adopt rules of management and competition.

        ARTICLE V: ELECTION OF DIRECTORS AND OFFICERS
        Section 1:There will be a minimum of five directors and such additional directors as the Board of Directors shall determine from time to time. The Directors and officers shall be elected at the annual meeting.

        Section 2:Each member of the Organization of legal voting age, shall be entitled to one vote for each of the Directors and Officers. The candidates receiving the largest number of votes cast shall be declared elected. For elections, a quorum shall be ten (10) percent of the total number of members,

        Section 3:The Directors and officers shall serve for a term of two years and they may be re-elected to office with the exception of the President who will serve a term of three years. A person may only serve two consecutive terms as President.

        Section 4:The following Directors 2-year term commences with elections as follows: 
        2nd Vice - President, Treasurer, Registrar - Even Year Elections
        1st Vice - President, 3rd Vice- President, Secretary - Odd Year Elections

        Section 5:Directors, Officers, and President will be allowed to stay in office beyond their term, if no one runs for that seat, only for a max. of one year term. New elections will determine the status of an open seat.

        ARTICLE VI:THE NOMINATING COMMITTEE
        Section 1:The Board of Directors shall select a nominating committee prior to the annual meeting, consisting of the President of the Organization and at least three (3) members elected by the Board, to nominate candidates for the next Board of Directors or the President shall solely preside over the nomination process.

        Section 2:The nominating committee shall use its best efforts to attempt to have individuals from each of the travel teams, intramural teams and premier teams represented among the candidates they recommend.

        Section3:Further nominations may be made by at least two (2) members of the Organization. All nominations must be made in writing and received by the Secretary of the Organization five (5) days prior to the annual meeting.

        Section 4:In the published meeting notice, all known nominations shall be noted, along with the requirements for additional nominations. 

        ARTICLE VII: OFFICERS, AGENTS, AND PROFESSIONAL OR TECHNICAL COUNSEL
        Section 1:The officers of the Organization shall be a President, First Vice President, Second Vice President, Third Vice President, Treasurer, Secretary, and Registrar who will be elected based on criteria from Article V - Sections 3 and 4 annually at the general membership.

        Section 2:The President shall be the general managerial officer of the Organization and shall preside at the meetings of the Organization and the Board of Directors, and shall be a member ex-officer with the right to vote of all committees and shall be President of the not-for-profit corporation, except as may be otherwise set forth in these bylaws. In the absence, death, inability or resignation of the President, the First Vice President shall succeed to the Presidency for the duration of the term.

        Section 3:The First Vice President shall at the designation of the President preside over committees and shall perform all assigned duties of the President. The First Vice President shall be responsible for the development and maintenance of the Intramural instructional program.
        In the absence of the President, the First Vice President shall assume all duties of the President.

        Section 4:The Second Vice President shall at the designation of the President preside over committees and shall perform all assigned duties of the President
        The Second Vice President shall be responsible for the development and administration of the travel team program and will handle all player distribution of uniforms.
        In the absence of the President and the First Vice President, the Second Vice President shall assume all duties of the President.

        Section 5:The Third Vice President shall at the designation of the President preside over committees and shall perform all assigned duties of the President
        The Third Vice President shall be responsible for the development and administration of the Premier program. In the absence of the President, the First Vice President, and the Second Vice President, the Third Vice President shall assume all duties of the President.

        Section 6:The Treasurer shall have custody of the funds of the Organization, collect moneys due, pay the obligations of the Organization out of its fund with approval of the Board at the next scheduled meeting and perform such other duties as are incident to the Office of the Treasurer. The Treasurer shall deposit the funds of the Organization in such banks as the Board of Directors shall approve. All expenditures of the funds of the Organization must be authorized or ratified by the Board and the accounts of the Treasurer shall be audited by a committee of the Organization as the Board may prescribe.
        The Treasurer shall prepare such financial statements to be reported at meetings of the Organization, Board of Directors, or at such other times as prescribed by the Board. The Treasurer shall be responsible for the preparation of all financial filings as required by Federal, State, and Local governments. These filings may be made with the cooperation of the professional appointed by the Board of Directors.
        As the financial officer of the Organization, the Treasurer shall arrange for the annual audit of all physical assets of the Organization.
        An emergency expenditure of up to $100.00 may be made by the Treasurer with the approval of the President, but must accounted for at the next board meeting.
        In the absence of the President, First Vice President, Second Vice President, and Third Vice President, the Treasurer shall assume all duties of the President.
        The Treasurer will keep track of all moneys collected by coaches and/or raised by individual teams; there will be no acceptance of cash to the Club. All moneys given or collected will be by check only this will include moneys from tournaments registration.
        Under no condition will a team be allowed to have their own accounts outside of the Club.
        Any fund-raiser that would involve moneys will first have to be approved by the Board, at which approval it will be monitored by the Treasurer.

        Section 7:The Secretary shall keep a record of the proceedings of all meetings of the Organization and the Board of Directors and of all other matters, which are appropriately filed with the Secretary. The Secretary shall issue notices of all meetings of the Organization and shall perform such other duties as may from time to time be assigned by resolution of the Board.

        Section 8:The Registrar shall keep a record of the membership of the Organization. The Registrar shall maintain required membership filings with the league Organization and shall perform such other duties as may from time to time be assigned by resolution of the Board.
        Also, the registrar will do all player transfers.

        Section 9:The Board of Directors may appoint such other officers, agents, and professional of technical counsel as, from time to time, it may determine to be required.

        Section 10:The Board may require that the Treasurer be bonded. The bond, if required, will be paid for by the Organization.

        Section 11:The Board may require that the Registrar be a registered Notary Public. If required, the fee will be paid for by the Organization.

        Section 12:In the event that an officer or director misses three consecutive meetings, the Board of Directors may at their next meeting declare that that officer or director shall be deemed to have resigned and that seat or office Shall be declared vacant.

        Section 13:With the exception of the office of the President, the Board of Directors at any regular or special meeting may fill any vacancy on the Board of Directors or in any office. The Presidential term may be completed by the First Vice President, or filled by a special meeting of the membership.

        Section 14:Director of Coaching and Player Development - shall be responsible for all coordination of training for Club teams. The Training Coordinator shall manage, schedule, suggest or recommend all trainers for all Club teams. The Training Coordinator shall make sure all coaches are trained and certified as determined by ENYYSA, HVYSL and TOWSC criteria.  

        ARTICLE VIII: COMPENSATION
        Section 1: At the Boards discretion a salary or compensation will be allowed if the TOWSC would benefit financially by it.

        Section 2:Club members and officials may be compensated in accordance with established compensation schedules for referees, coaches, trainers.

        Section 3:Club members and officials may be reimbursed for costs Incurred in providing services to the Organization. All reimbursements shall be approved by the board in advance,

        Section 4:The Club shall receive compensation from all events hosted by said Club in the following amounts:

      • All Club members and non-members shall compensate Club $45 per soccer field usage that is used per day and if concession stand is used a $100 deposit will be required by that group.
      • Soccer tournaments (including College Showcases) and Camps will compensate Club 10% of all net profit not to exceed $1000 per event.

        Section 5:All Trainers and/or Coaches will be paid accordingly based on the payment scale referenced in Appendix D. Any exceptions to Appendix D must be approved by the Board.

        Section 6:All TOWSC Team uniform and equipment expenditures exceeding $100 in total must be approved by the parents of The Team. A parental signature on Form Œxx¹ must be turned into the Club Treasurer along with vendor invoice.

        Section 7:On an annual bases, The Club may offer a scholarship to any High School boy and/or girl senior Club member who is and has been registered with Club for at least two years and meets criteria as stated in Appendix C. Amount of annual scholarship shall be determined by December 1st of said year which is solely based on net profit gained from Section 4 of Article VIII.

        College Showcase (effective 2006)

        At its discretion Club may enter age appropriate Club team (U17-U19) that is in good standing and has been a registered team (members) for the past two seasons into College Showcase. If that selected team agrees to participate then that team will be charged 50% of Showcase Team Registration fee.

        If NO Premier teams exist - The Club will run the showcase by appointing teams deemed by the board to be capable and appropriate to run. -If a junior premier team(s) exists, it/they will get preference in running the showcase weekends.

        If only ONE Premier team exists - that team may elect to run both weekends. -If that team decides not to operate both Showcase weekends then the next Junior Premier team (preference given in age order from oldest to youngest) will be selected to operate.

        In the event if there are odd number of Premier teams (more than one) exist then the net profit from BOTH showcases will be split evenly amongst those teams; In the event if there are even number of premier teams then they will operate one of the Showcases and any profit will be split amongst those teams for that particular Showcase.

        Club will direct (administration) both Boys and Girls Showcases with selected teams operating (concession, field preps, etcŠ) the Showcase. All expenses will come out of Showcase revenues.
         

        ARTICLE IX: MEETINGS OF MEMBERS
        Section 1:Any meeting of the Organization shall be held within the Town of Wallkill at such place therein as may be stated in the notice of such meeting.

        Section 2:There shall be at least one annual meeting.

        Section 3:Special Meetings of the Organization may be called by the Board at any time or upon written petition by a total of members not less than five (5) percent of the total number of members in the Organization with said petition stating the purpose of the special meeting.

        Section 4:Published notice, In at least one general circulation publication, or written notification to each member, stating the location, date, and time of meetings, the purpose or purposes for which the meeting is called, shall be made two (2) weeks prior to the date of the meeting.

        Section 5:Except as provided in another article, a quorum shall be not less than five (5) percent of the total number of members in the Organization and the vote of the majority of the present shall be necessary for the adoption of any matter Voted upon unless a greater proportion is required by law.

        ARTICLE X: PUBLICATIONS
        Section 1:The Board of Directors shall provide for the publication and distribution of such publications, as in their opinion, will further the purpose of the Organization. The editor of any such publication shall be appointed by the President, subject to the approval of the Board. The officers of the Organization shall be ex-officio members of any editorial advisory committee.

        ARTICLE XI: AMENDMENTS
        The bylaws may be amended by a two-thirds (2/3) majority vote of the Board.

        ARTICLE XII: DISSOLUTION
        No members of the Organization shall be entitled to any distributive share of the Organizations assets and in the event of dissolution, its assets remaining after payment of its just debts shall be given and distributed only to the charitable Organization by a majority vote of the membership present at the dissolution meeting.

        ARTICLE XIII: GENDER
        Wherever the masculine gender has been used herein it is intended to include the feminine gender.

        ARTICLE XIV: BANK ACCOUNTS
        Bank accounts shall be opened as approved by the Board of Directors. Two signatures shall be required to withdraw funds from any account held by the Organization. Approved signatories shall be the President, First Vice President, Third Vice President, and Treasurer.

        ARTICLE XV: FISCAL YEAR
        The operational year for the Organization shall be a fiscal year beginning July 1st and concluding June 30th of the subsequent calendar year.

        ARTICLE XVI: SPONSORSHIPS
        Section 1:The Organization may from time to time request financial support from outside Organizations in the form of club or team sponsorship for the sole purpose of achieving the organizations purpose.

        Section 2:All sponsorships in the form of financial support must be received by the Treasurer and deposited in the Organizations bank account, All distributions of sponsorship moneys must be approved by the Board.

        Section 3:All sponsorships in the form of physical assets must be transferred to the Board of Directors and recorded in the Organizations financial records. All dispositions of these accounts must be approved by the Board.

        Section 4:Organization members may provide financial support to the Organization requesting that the Board utilized these funds from achieving a specific goal. The Board shall refuse the support if the specified purpose is not consistent with the Organizations purpose. After achieving the specified goal, any remaining moneys should be returned to the member.

        Section 5:At the conclusion of each fiscal year, all local business moneys and physical assets are returned to the Board for disposition in the subsequent fiscal year. 



        ARTICLE XVII, ARTICLE XVIII, ARTICLE XVIV, ARTICLE XX, click here

        APPENDIX A click here

        APPENDIX B click here

        APPENDIX C click here